he event coordination includes at least a dozen points such as location, catering, rental equipment, staffing, bar, and guests with various needs. Hosts who try to coordinate each vendor themselves quickly realize how much time scheduling and follow-up take. This is one of the reasons why people are looking for a full-service catering agency in Seattle that will be able to do more than provide the food.
The full-service catering team becomes the main contact person for the host. The host only needs to share their vision, guest count, and budget, and the team takes care of organizing the rest. As for the practical side of the question, the advantage is clear – fewer telephone calls and problems coordinating the vendors.
It is what distinguishes a good team from a great team – customization. Every event will be different with its own theme, schedule and budget, so a universal solution won’t fit all of them. As a planner, you will find out about your guests, their preferences, and even the venue, and based on that, you should create a custom menu. It can include a plated dinner, brunch and lunch menu depending on the nature of the event. However, it is vital to offer something for vegetarians, vegans and people with gluten intolerance.
The team that regularly organizes events in the Pacific Northwest region will have some additional advantage. It will know how seasonal products are used, what kind of regional wines are drunk in a particular place and which venues are typical there. Your company will have contacts with local producers, winemakers and artists and therefore will be able to create a menu based on local products. Be sure to discuss your preferences and venue when you contact the company.
It also helps to be prepared for the planning process itself. No professional caterer would try to sell their services before conducting a consultation. You should definitely get a clear proposal indicating what is included in it, what is additional and what options are left for you. In addition to that, the number of guests, your preferences, schedule and style of service should definitely be taken into account. Any doubts regarding these issues should prompt you to seek clarification.
Timing is also very important. Dates that are in high demand, especially during the wedding season and holidays, are usually booked very quickly, so it is recommended that you contact your service provider beforehand, indicating the approximate date and the number of guests. Contacting the provider in advance will also give you the opportunity to get some venue recommendations, make taste tests and deal with all the issues beforehand.
The right company will turn a huge list of tasks into the best experience. Spend enough time analyzing proposals and selecting the appropriate Seattle catering agency that will listen to you as much as serve you. And then you will have nothing else to do but have fun with your guests.
Ryan Johnson is the author of this article. To know more about Fundraising Events in Seattle, please visit our website: kasparsseattlecatering.com.
